This webpage has been designed to help faculty transition from teaching traditional courses to teaching in a digital learning environment. It contains "getting started" information to help jump start the transition process, information regarding upcoming faculty training sessions and workshops, Canvas tutorials comprised of how-to videos and user guides, and support options for the development and administration of courses. These resources are being provided by the Center for Instructional Innovation (CII) to help faculty transition to this new teaching and learning environment.
"Getting started" is often the most difficult step in transitioning to a digital learning environment. Faculty new to online instruction are often inundated with terms and definitions for which they are not familiar. Furthermore, having to complete such a transition in a limited period of time can add to stress and confusion. Before we begin discussing the details of using Canvas and other online teaching tools, we would like to provide you with a high-level overview of the course development process and a course development roadmap. Collectively, these should provide you with the background information you need to begin the development process.
The following graphic provides an overview of the course development process:
Familiarize yourself with the faculty resources offered by the University.
Attend faculty training sessions designed to jumpstart your use of Canvas and other online teaching tools.
Decide which delivery method you wish to use: Web Conference or Online.
Develop your course one step at time! The entire course does not have to be developed in one day. Start out by developing the first week of the course, then the next week, and the next.
Review the syllabus and identify areas that could potentially be problematic for an online or web conferencing format.
Upload the syllabus to Canvas.
Determine how to organize course content (weeks, units, chapters, etc.)
Create modules in Canvas to reflect your organizational method.
Upload preexisting content in the corresponding modules.
Determine what additional content is needed to “teach” the material the first week of classes. Locate and/or develop the content to add to Canvas. This might include: instructor lectures, websites, articles, journal reviews, YouTube/TED Talk/Vimeo and/or videos.
Create assignments and/or tests in Canvas.
Email your students a few days before classes begin and provide them with guidance for accessing and participating in the course. Be POSITIVE and ENCOURAGING! Your attitude will lay the foundation for the course.
Post announcements and/or send emails weekly to provide guidance and direction.
Check and respond to all student email, phone calls, etc. within 24 hours. Students need assurance that you are still there for them!
Provide feedback and post grades on a WEEKLY bases. The students need immediate feedback to learn how to adapt to this new teaching and learning environment.
Use the above information to inform your planning processes for developing and administering your courses.
This section contains a schedule of training sessions and workshops that introduce essential tools in Canvas for administering your courses. Contact CII if you have questions and/or need additional information regarding these sessions. Please bring your laptop and sample materials that you plan to publish in your course.
Week of March 16 through March 20
Daily in March
See website for times
Respondus is offering free webinars for Lockdown Browser and Respondus Monitor. Click the following link to participate virtually: http://respondus.com/webinars
1:00 PM to 2:00 PM
Adding Files, Videos, URLs, etc to Canvas
3:00 PM to 4:00 PM
Canvas Assignments and Gradebook
9:00 AM to 10:00 AM
Using Studio in Canvas to Record Lectures
10:30 AM to 11:30 AM
Creating and Administering Canvas Tests (including test security)
Adding Files, Videos, URLs, etc to Canvas
Canvas Assignments and Gradebook
3:00 PM to 4:30 PM
Hosting Virtual Classes with GoToMeeting
9:00 AM to 10:30 AM
1:30 PM to 2:30 PM
1:30 PM to 3:00 PM
Week of March 30 through April 3
8:30 AM to 9:30 AM
9:30 AM to 10:30 AM
11:00 AM to 12:00 Noon
8:00 AM to 9:30 AM
2:00 PM to 3:00 PM
8:30 AM to 3:00 PM
Course Development Boot Camp
8:30 AM to 12:00 Noon
This section contains tutorial videos and user guides that examine tools which are considered to be "essential" to the development and administration of courses in Canvas.
How to Add Files, URLs, and Videos to Canvas
How to Create an Assignment in Canvas
How to Record Lectures in Studio
How to Review and Grade Student Submissions
How to Create a Quiz in Canvas
How to Host a Virtual Class with GoToMeeting
How to Prepare an Exam for Respondus Lockdown & Monitor
How do I set a Time Zone in my User Account as an Instructor?
Click Canvas Guides to view additional video tutorials and user guides on the above topics, plus much more.
Faculty who are developing and administering online and web conference courses may receive support from the following:
Rapid Response Website
Review the information on this website.
Click the Help icon in Canvas for chat and telephone support.
FHU Rapid Response Hotline
In addition to the above, faculty members who have experience using Canvas have volunteered to serve as mentors to their colleagues in their respected colleges. These individuals may be contacted via telephone, email, or in-person. If visiting in-person, we ask that you respect the faculty member's time by making an appointment in advance. Please remember these individuals are in the process of converting courses as well.
Faculty members who have volunteered to serve as mentors are as follows:
College of Arts & Sciences
Biological, Physical, and
Mrs. Wendy Gean
Dr. Caleb Kersey
Mr. Jud Davis
Mr. Rob Franks
Dr. Barbara England
Dr. Cliff Thompson
History, Philosophy, and
Dr. Greg Massey
Dr. Nathan Warf
Dr. Mike Johnson
Ms. Kimberly Singleton
Dr. Sarah Pierce
Dr. Raven Wentworth
College of Biblical Studies
Dr. Doug Burleson
Dr. Matt Cook
Dr. Justin Rogers
College of Business
Dr. Bryan Black
Dr. Ryan Hysmith
College of Education and
Dr. Aarek Farmer
Dr. Stephen Marvin
Dr. Alesha Northcutt
Ms. Shawna Northrop
Dr. Chris Creecy
Dr. James Dalton
Mr. Roy Malecha
Dr. Bryan McAlister
Refer to the faculty
On behalf of the University, CII would like to express its gratitude for the willingness of these faculty to serve in this role.
In what format will courses be offered beginning April 6?
Courses will be offered in an online or web-conferencing format.
When must courses that are offered in a web-conferencing format meet?
Courses using a web-conferencing format will meet at the times established in the Course Schedule distributed prior to the start of the semester.
How will we handle advising?
Most advising will likely be completed by March 20. Any advising that needs to occur after March 20 will need to occur digitally or telephonically.
How will we handle enrollment?
Enrollment periods are established in the Division of Academics Calendar. Enrollment will continue as normal using my.fhu.edu.
Will the attendance policy remain in effect?
The University’s attendance policy will remain in effect through the end of the semester. It is important that students remain engaged in the instructional process. Faculty may use prudent judgement in deciding when to extend leniency related to the policy and the recording of unexcused and excused absences.
What courses will be taught in a face-to-face format after the two-week spring break?
No face-to-face courses will be taught following the two-week spring break.
How will the two-week spring break impact the Spring 2020 Academic Calendar?
Beyond extending spring break by one week, there will be no impact to the Spring 2020 Academic Calendar. Dates and deadlines remain consistent with those that have already been published including Finals Week and the last day of the semester. In order to ensure academic integrity as related to the University’s definition of a semester credit hour and in light of the fact that we have shortened the semester by one-week, professors are requested to provide alternative assignments equivalent to one-week of instruction to ensure class content is covered and student learning outcomes are achieved.
How long should I prepare to teach my courses online?
If residence halls were to reopen and some students were to return to campus, continuing to teach courses using online and web-conferencing technologies appears to be the best approach to efficiently serve on- and off-campus students. Accordingly, it is recommended that faculty plan to teach the remainder of the semester in an online and/or web-conferencing environment.
How will the two-week spring break impact second eight-week classes?
Second eight-week classes start Saturday, March 14. These classes will proceed as planned and will honor the two-week spring break to ensure consistency across campus. In order to ensure academic integrity as related to the University’s definition of a semester credit hour and in light of the fact that we have shortened the period by one-week, professors are requested to provide alternative assignments equivalent to one-week of instruction to ensure class content is covered and student learning outcomes are achieved.
Will web-conferencing courses be synchronous or asynchronous?
Courses using a web-conferencing format will meet at the times established in the Course Schedule distributed prior to the start of the semester. Accordingly, these courses will be synchronous in that all students will need to login at the same time to participate in the course being broadcast by the faculty member. Faculty may choose, and are encouraged, to record their lectures and to make them available to the students at a later date; hence, a student who missed the synchronous lecture could indeed view the class period at a different time (asynchronously).
What if I have students completing internships or practicums for credit and need to be able to stay in the residence hall while completing the internship or practicum?
Faculty may contact Dr. Wayne Scott to request an exception for students who need to remain in the residence halls in order to complete an internship or practicum for which they are receiving course credit and are not nursing majors, student teachers, or students completing social work practicums.
How will University-sponsored travel for faculty be impacted?
University-sponsored faculty travel is suspended until further notice. This includes items such as travel to conferences, meetings, or other events. This does not include travel to supervise students engaged in student teaching, practicums, internships, etc.
How will University-sponsored student travel be impacted?
University-sponsored faculty travel is suspended until further notice. This includes items such as travel to conferences, meetings, attractions, etc.
Will faculty need to be in their offices March 18-20 since face-to-face classes are canceled?
Faculty should plan to continue to be on campus during posted office hours and during the hours they would normally hold classes, that is classes held in the normal 8 a.m. – 5 p.m. workday. This approach affords students access to faculty through Friday for advising, questions, etc. Deans may make modifications for individual faculty as needs/requests arise.
How will meetings such as committee meetings or faculty meetings be handled going forward?
Virtual meetings are encouraged until further notice. Meetings of the Academic Affairs Committee, the Graduate Council, the Academic Council, and faculty meetings will occur virtually. Face-to-face meetings within the Division of Academics that involve 10 or more individuals are prohibited until further notice. (This does not include CII faculty training sessions listed above.)
How do faculty need to handle final exam week?
Instruction needs to occur through final exam week because final exam week is part of the instructional time used to meet the University’s credit-hour definition.
Faculty requiring students to take a final exam during a designated time must use the assigned time published in the Final Exam Schedule. This requirement includes designated times to present final projects, etc.
Faculty not requiring students to take a final exam during a designated time have flexibility as to deadlines for tests, assignments, projects, etc.
Will classes meet on April 10?
Faculty may choose to meet or not to meet web-conferencing classes on Friday, April 10. This flexibility applies to classes that are using web-conferencing to meet at the same time (synchronously). Activities for all other classes will continue as planned and as communicated to students by faculty (assignments, tests, asynchronous lectures, etc.).
When will graduation occur?
Graduation exercises originally scheduled for May 16, 2020 will now occur on Saturday, August 22, 2020, at 2 p.m. in Loyd Auditorium.
Who will be eligible to participate in graduation on August 22?
Students who have degrees conferred in May 2020 and July 2020 will be eligible to participate in this ceremony.
When will degrees be conferred?
Degrees will still be conferred in May 2020 and in July 2020 as scheduled.
When will diplomas be issued?
Diplomas will be distributed once degrees are conferred in May and July.
How will diplomas be distributed?
Once degrees are conferred, students’ names will be sent to the diploma printer. Students will first receive a pdf of their diploma through their email account, and a hard copy will be mailed shortly thereafter.
Has the deadline to withdrawal from classes been extended?
Yes. The Withdraw Deadline has been extended until 5:00pm on Friday, April 24.
What classes does the late withdrawal apply to?
Withdrawal requests only apply to current undergraduate classes. Withdrawal requests cannot be requested for classes where grades have already been posted (i.e., first eight-week or January courses).
How do students withdraw from a class?
Undergraduate students may request to be withdrawn from classes by emailing their advisors. Advisors will forward approved requests to the Registrar’s Office. All approved requests must be received in the Registrar’s Office by 5:00pm.on Friday, April 24.
What grading options do students have at the end of the semester?
Undergraduate students have two options once grades are posted.
Earn Course Credit
Earn the grade that has been posted for the course
Grades converted to S/U grades
How do students select a grading options?
For undergraduate students who want to use the grades posted (Option A), no action is required.
For undergraduate students who want to use S/U grades (Option B), students must notify the Registrar’s Office using the COVID-19 Grade Modification Form by 5:00pm on May 22, 2020.
How will S/U grades be calculated?
A, B, and C grades will be converted to S grades
D and F grades will be converted to U grades
What else do students need to know about S/U grades?
Will be considered passing
Will fulfill prerequisites and degree requirements
Will be awarded credit hours
Will not fulfill prerequisites or degree requirements
Will not be awarded credit hours
What else should students consider before deciding to use S/U grades for the semester?
Advisors. Students are strongly encouraged to consult with their academic advisors to understand how any grade conversions may affect their academic progress.
Graduation. Students who are planning to graduate in Spring, Summer or Fall 2020 need to recognize that a S/U option will not raise or lower their GPA. Students using the S/U option will need to have entered the graduation semester with the required graduation GPA. A U grade will not fulfill degree requirements, and therefore, may potentially delay a student’s graduation date.
GPA. The S/U option will not raise or lower a student’s GPA.
Repeated Courses. With regard to a repeated course, the S grade will remove the impact of the original grade on the GPA. A U grade will not remove the impact of the original grade on the GPA.
Academic Probation. Students on academic probation should consult with their advisors before selecting the S/U option. The S/U option will not raise a student’s GPA. NOTE: students who were on probation at the beginning of the Spring 2020 semester will not be suspended at the end of the semester if they do not meet the minimum GPA requirement. Instead, students will be extended another probationary semester to improve their GPAs.
Financial Aid and Scholarships. Students are strongly encouraged to consult with a financial aid counselor to understand how any grade conversions may affect their financial aid. Students who receive state (Tennessee Hope, Promise, etc.) or federal financial aid (PELL grant) should consult with a counselor in the Student Financial Services Office before selecting the S/U option. The Student Financial Services Office has developed procedures related to S/U grade modifications, Grade Modification Procedures for Institutional, State, and Federal Financial Aid. In addition, students who receive institutional aid (Merit scholarship, Athletic scholarship, etc.) may also want to consult with the Student Financial Services Office before selecting the S/U Option. Students may contact a financial aid counselor at firstname.lastname@example.org.
Graduate School, Professional Schools, and Law School. Students who plan to apply for these programs should contact the admissions offices of these programs in order to determine what impact S/U grades will have on their application before selecting the S/U option.
Student Athletes. Student athletes should contact Mike McCutchen (email@example.com) to determine the impact on athletic eligibility before selecting the S/U option.
How will this semester’s GPA impact students if they were already on academic probation?
Undergraduate students on probation at the beginning of the Spring 2020 semester will not be suspended if they do not meet the minimum GPA requirement. Instead, they will have another probationary semester to improve their GPA.
How will an S/U grade impact a course in the Honors program?
A minimum grade of A is required before an H grade can be earned. Therefore, choosing an S grade will forfeit an opportunity to earn an H grade. In other word, it is not possible to receive Honors credit for a class in which an S grade has been earned.
How will S/U grades apply if a student is enrolled in both graduate and undergraduate courses (e.g., BBA/MBA courses)?
S/U grades only apply to undergraduate courses. A student who is enrolled in both undergraduate and graduate courses can only request S/U grades for the undergraduate courses. In the case of a BBA/MBA student, the student may only request S/U grades for the undergraduate courses.
Please contact the Center for Instructional Innovation at (731)-989-6559 or by email at firstname.lastname@example.org if you have additional questions.
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