Staff Positions

Available Staff Positions

 

Administrative Assistant

Department:  College of Business 

Status:  Part-time, Staff                                            

Reports To:  Dean, College of Business

                                                               

Position Summary

The administrative assistant provides frontline and administrative support services for the College of Business by performing the following duties.

 

Essential Duties and Responsibilities

 

Daily Office Operations

  • Assists the dean and faculty within the unit with all assigned tasks pertaining to administrative processes.
  • Represents the unit to students, parents, accrediting bodies, professional organizations, business and industry, and other relevant stakeholders to ensure a professional and hospitable environment.
  • Edits outgoing communication to ensure professional quality of work that meets university standards.
  • Maintains unit website to ensure material is timely, complete, and accurate.
  • Assists in the completion of assigned projects within the appropriate time frames.
  • Manages the unit calendar and assists with that of the dean.
  • Manages incoming calls and other correspondence and responds in a timely manner and independently when possible.
  • Prepares and maintains timely and orderly filing systems for all administrative activity of the unit.
  • Assists students and faculty on activities such as academic advising, filing of academic forms (e.g. petitions for exception or exemption, course substitutions, etc.), counseling guide reviews, off-campus travel, and any other activities for which students or faculty may need assistance.
  • Assists with the annual budget process and provides dean with routine reports of expenditures against the budget throughout the year.
  • Processes all expenditure requests.
  • Prepares for and attends all assigned unit faculty and other meetings and maintains timely and accurate minutes of the meetings.
  • Collects syllabi for all courses and ensures compliance with university standards.
  • Maintains database, spreadsheets, and other reports.
  • Maintains all records required by SACSCOC and ACBSP.
  • Assists with the preparation of faculty load reports, enrollment reports, absence reports, and other reports required by the office of academics.
  • Assists with all travel arrangements for the dean and faculty.
  • Assists with the supervision of student workers assigned to the unit.
  • Orders and maintains supplies and arranges equipment maintenance for the unit.
  • This job description shall include, but is not necessarily limited to, the above duties. This position may temporarily perform other duties assigned to maintain operations and services.

 

MBA Program Support

  • Reviews application files and completes application checklist before sending files to the program director.
  • Serves as custodian of graduate documents, records, and files.
  • Assists program director in managing the enrollment process for new students.
  • Works with appropriate personnel to run regular reports on student progress and performance.
  • Processes drop/add requests for students.

 

Required Knowledge and Abilities

  • Computer proficiency in the following areas: spreadsheet software, word processing software, presentation software, statistical software and other software that may increase productivity and efficiency; and a willingness to learn and use new software related to functional responsibilities
  • Ability to read, analyze, and interpret communication from sources within and without the institution. Ability to effectively present information and respond to questions from students, faculty, staff, administrators, parents and community members
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to calculate descriptive and predictive statistics
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Proficient in the use of copiers and other office equipment
  • Excellent communication and interpersonal skills
  • Ability to interact with diverse faculty and student populations
  • Ability to maintain confidentiality and professionalism with all associated duties
  • Willing to learn new duties that will assist the faculty and students
  • Highly organized, detail-oriented, and committed to completing tasks with deadlines
  • Knowledge of department and university policies and procedures

 

Education and/or Experience                                                 

 

Bachelor’s degree (B. A. or B.S.) from four-year college or university preferred; or equivalent experience required.

 

Compensation:

  • Salary will be commensurate with degree, background, and experience.
  • Benefit information and an application may be accessed at http://www.fhu.edu/HR.

 

Application Deadline:

Application review will begin on February 1, 2018 and will continue until the position is filled. Please submit application and resume to resumes@fhu.edu.

 

Freed-Hardeman University is an academic community, associated with churches of Christ, which is dedicated to providing excellent undergraduate, graduate, and professional programs. The mission of Freed-Hardeman University is to help students develop their God-given talents for His glory by empowering them with an education that integrates Christian faith, scholarship, and service.

 

Pursuant to this mission and Section 703(e)(2) of Title VII of the Civil Rights Act, Freed-Hardeman University exercises a preference for applicants active within the churches of Christ. Freed-Hardeman University complies with all applicable federal and state non-discrimination laws and does not unlawfully discriminate on the basis of race, color, national origin, age, sex, disability, or prior military service in the administration of its employment practices.

 

TO APPLY FOR A POSITION

Step 1: 

Complete the online staff application for employment.

Step 2:

Submit your cover letter and resume to resumes@fhu.edu.

A PDF version of the application is also available. For accessibility or ADA accommodation questions, please email resumes@fhu.edu.

Your Right to Know

As provided by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, prospective employees of Freed-Hardeman University are entitled to request and receive a copy of the FHU Security Report. The FHU Security Report can be accessed here. This report includes crime statistics on certain reportable crimes.

Anyone desiring a paper copy of this report may contact the Campus Safety and Security office at 731-989-6911.